• Identify deferred maintenance issues, create a strategic maintenance plan to address known issues, establish a maintenance fund for deferred and/or future capital maintenance planning, and ensure that a regular maintenance schedule is created and followed.
• Coordinate all contracted services, including verification of liability insurance.
• Function as the primary contact for the Archdiocese of Detroit and contractors for large capital expenditures including the proposal, selection, construction phases.
• Ensure each parish in the Family has developed and maintains PRES Plan (Parish Response to Emergency Situations)

QUALIFICATIONS

• Must have a strong knowledge of the Unleash the Gospel document.
• Strong business acumen and professionalism.
• Excellent organizational and leadership skills with strong attention to details.
• Outstanding communication and interpersonal skills.
• The ability to interpret financial data and allocate budgets.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.

• Passionate about the work of making disciples; supports the parish mission and vision statements.
• Able to inspire others about all aspects of “grow” ministry.
• Possesses some of the following charisms: Administration, Encouragement, Evangelism, Pastoring, Leadership.

• BS/BA in Business Management or relevant field; Master’s Degree is a plus.
• Understanding of AOD business practices, processes, and strategy development preferred.

Physical Requirements as required by Family of Parishes.

This parish/school is an equal opportunity employer and does not illegally discriminate based on race, color, religion, national origin, sex, age, disability, height, weight, genetic information, marital or other legally protected status. The Archdiocese of Detroit is committed to achieving excellence through cultural diversity and encourages applications and/or nominations of women, persons of color, veterans, and persons with disabilities.
 

BASIC FUNCTION OF POSITION
The office assistant provides secretarial and clerical support for the parish office operations
 
                             ESSENTIAL DUTIES AND TASKS REQUIRED BY THIS JOB

• Responsible for the opening of the parish office, greets and welcomes all visitors to the parish office.
• Directs incoming calls to the appropriate person/department.
• Assists and supports Parish Administrative Staff by providing a variety of clerical tasks and secretarial assistance, as directed.
• Assists and supports parish ministries.
• Provides support as needed to the Communications Department.  
• Assists Pastor with routine tasks and correspondence, as requested.
• Any additional responsibilities deemed appropriate by the Pastor.

• Must have computer skills (Proficient in Microsoft Office, specifically Word, Excel, Publisher, Power Point) knowledge of Parish Soft; Type 50 WPM with accuracy - ability to communicate via telephone and email.
• Excellent organizational skills with attention to detail, problem solving skills, verbal and written communication skills necessary.
  • Must have basic knowledge of how the parish operates and is able to grasp quickly how the parish office functions
  • Must have ability to maintain confidentiality in all matters
  • Must have strong relational skills, the ability to work effectively as part of a team or independently; able to perform effectively with high level interfacing ability in a professional manner.

• Two years minimum administrative support experience work, preferably in a parish or related functions, or equivalent.

ROLE SUMMARY
 
The Director of Finance & Human Resources is a key parish management position.  The part time position is responsible for the financial operations of the parish and school, budget preparation, financial reporting, and human resources. The Director of Finance & Human Resources directs these efforts with technical expertise within the framework of shared ministry and Catholic values.
 
DUTIES AND RESPONSIBILITIES
 
Financial Responsibilities:

• Prepare, administer and review the budget in collaboration with the Pastor.
• Monitor and oversee budgetary compliance for all departments.
• Manage and prepare all accounting, budgetary and financial records including monthly reports to and Finance Council, annual financial reports to the Archdioceses of Detroit.
• Manage payment OF invoices and reimbursements.
• Review payroll, bank reconciliations, deposit records, and general ledger activity on a regular basis to ensure accuracy of entries and adherence to all Archdiocesan policies and procedures. 
• Monitor the collection and recording of parish revenue from all sources.
• Manage and ensure regular review, reconciliation, and reporting on Online Giving, Faith-Direct, FACTS, and other revenue streams. 
• Manage transfers between the parish checking account and the Archdiocese of Detroit Loan Deposit Program (LDP).  Manage intra-LDP transfers. 
• Works with bookkeeper to maintain an accurate filing, record keeping and reporting system for all parish financial matters.
• Serve as a helpful resource to parish organizations and ministries in all financial matters.
• Serve as a parish contact with financial institutions and the Archdiocese of Detroit.

• Develop and recommend to the pastor and other appropriate staff persons the necessary policies and procedures for carrying out financial, accounting, and other administrative functions.
• Review cash handling and internal controls of the parish.
• Attend staff meetings, Finance Council, and other committee meetings, as directed by Pastor.
• Attend Archdiocesan meetings, where appropriate, for training and development.

• Assist with hiring and selection of personnel in collaboration with the Pastor and department heads
• Administer parish salary and employee benefit policies.
• Track parish employee paid time off
• Oversee Employee Handbook
• Administer annual evaluations in collaboration with the Pastor and department heads